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Content Calendar Template: 12 Must-Have Fields

Three quarters of companies experienced an increase in lead quality & quantity as a result of content marketing in the past year, according to Curata’s recent Content Marketing Staffing & Tactics Study. 38 percent of B2B marketers rate the effectiveness of their organization’s use of content marketing as “effective” or “very effective,” according to a previous study. What does this have to do with a content calendar template?

Don’t worry, this isn’t another blog post about the need for content strategy. Although yes, this is a key factor in a successful content marketing practice. However, it is one of at least four areas the best content marketers dedicate their time to: strategy, production, distribution, and analytics.

Looking for an effective content marketing editorial calendar template? Download Curata’s free editorial calendar template.

We’re going to deep dive into one specific area for this post: editorial calendars as part of content marketing production. A consistent best practice of leading content marketers is using an editorial calendar as part of the production process (pictured below).

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Curata research shows over 90% of companies are now using a content marketing editorial calendar. More importantly, the “best of the best” marketers view their editorial calendar as more than a simple spreadsheet. It serves as a living, breathing, planning tool and timeline to:

  1. Align team members around a common content strategy, cadence and workflow.
  2. Track operational tasks and metrics needed to streamline content creation.
  3. Attribute an explicit set of labels or meta tags to individual pieces of content to provide a foundation for subsequent analysis of content performance and ROI.
  4. Provide a “parking lot” for great content creation ideas.
  5. Facilitate better reuse and repurposing of existing content.
  6. Manage the contribution of internal and external contributors, reviewers, and writers; including the ability to crowdsource content across your organization.

Let’s Get Some Things Straight

Let’s clarify several things before detailing the core elements of an editorial calendar template for content marketing.

1. What is Content Marketing?
Content marketing is the process of developing, executing, and delivering the content and related assets needed to create, nurture, and grow a company’s customer base. Note that content marketing should impact all areas of the buyer creation processfrom awareness building to lead generation to sales enablement.

2. Who’s Responsible for Content Marketing?
All the tools, processes, and technologies in the world cannot, alone, make a great content marketing strategy. Someone must be accountable for its development and execution, even if they and their team aren’t responsible for all content creation. 42 percent of companies have an executive responsible for content marketing, with this number increasing to 51% by 2017.

3. Can I Simply Use a Spreadsheet for My Editorial Calendar?
Yesbut Microsoft Excel and Google Sheets are time-consuming to use and offer limited functionality compared to dedicated calendar software. The editorial calendar template we provide below offers significant advantages compared to normal spreadsheets, thanks to being designed specifically for content marketing.

  • Incorporate data into your content marketing process: Metadata collected as part of calendar management in your content marketing platform is the secret sauce for uncovering valuable operations and performance insights. These include the ability to measure content impact on your pipeline, measure by type of content, content pyramid/program, etc; and enabling content asset tracking/audits.
  • Increased process adoption: Easy to use for increased adoption and a better content management process. Calendar software advantages include:
    • drop-down field options for more rapid and accurate data entry.
    • auto-fill data cells for efficient meta-tagging.
    • a clean interface for more productive content marketing management meetings (e.g., filtered views; customized views by time period).
    • simple drag-and-drop and auto reschedule capability to accommodate schedule changes and adding new content on-the-fly.
  • Better workflow management: Keep your team on schedule through outbound communications and enable visibility into your teams’ work.
  • Real-time synchronization for collaboration: No version control issues.
  • Data security: Assuming your solution is software as a service (SaaS), your data remains in the cloud for data protection, so someone can’t delete a master file such as with Google Spreadsheet.
  • Enables governance: For example, assuring in-process content is aligned with content strategy, and enabling content audits to identify content creation gaps.

If you are not already using an editorial calendar template as part of a more comprehensive content marketing platform, review your options for this type of software to boost your content marketing impact. Check out the Curata CMP content marketing platform or other companies’ software as presented in Ultimate List of Content Marketing Tools.

Core Attributes of a High Impact Editorial Calendar Template for Content Marketing

At Curata we publish hundreds of pieces of content every year for an audience of over 80,000 content marketers per month. This process includes tapping into multiple data sources and leveraging many writersboth internal and external. We identified 12 core attributes in our editorial calendar template used for every piece of content we produce, including eBooks, PowerPoint presentations, infographics, blog posts, and SlideShares.

1. Title

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Be bold, be relevant, and stay on target with your content strategy and SEO goals.

2. Publish Date

Have an estimated publish date, then update if required once content goes live.

3. Content Type

This field describes which type of content is being produced. It not only helps with the production process, but enables you to analyze the impact of different types of content on engagement and your pipeline. Here are examples of the “Content Type” fields we use at Curata.

Types of content:

  • Blog post: infographic
  • Blog post: long-form
  • Blog post: short-form
  • Blog post: curated
  • eBook
  • SlideShare
  • Webinar (PowerPoint presentation)

A significant part of any content marketing strategy is your blog. Don’t have one or need help boosting its impact on your pipeline? Check out what the blogging 10K club are up to in this survey of 428 marketers: Business Blogging Secrets Revealed.

4. Status

Track the progress of a content item through the content marketing supply chain. The “pitching,” “submitted,” and “accepted” descriptors are useful for when your team is creating syndicated content for another company’s editor to publish on their blog.

Status levels:

  • Not started
  • Work in progress/process (WIP)
  • Pitching
  • Submitted
  • Accepted
  • Scheduled
  • Posted/Published

5. Media Type

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Your digital content may live in many locations across the Internet. Therefore the best multi-channel content marketing strategies include content publication across three different media types: Owned, Earned, and Paid. Build your owned media as the foundational element of your content marketing strategy, and tap into the power of earned and paid media as on-ramps into your owned media.

Types of media:

  • Owned = your corporate blog, corporate website, corporate microsite.
  • Earned = press pick-up, guest posts on other companies’ blogs.
  • Paid = Taboola, Outbrain, Vocus, Shareaholic, media properties.

6. Media Entity

Put simply, the publishing destination of your content. Examples include:

  • [your company] blog
  • [your company] web site
  • [your company] microsite (including name of microsite)
  • [your company] LinkedIn Page
  • [profile name] LinkedIn post
  • other companies’ blogs
  • media entities: Boston.com; Content Marketing Institute; MarketingProfs.com

7. Writer

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The person responsible for writing the content, such as an internal writer, freelancer, or agency.

8. Author

The person whose name is formally attributed to the content. The writer may be different to the author when a ghostwriter is used and/or when a writer is basing content on thought leadership or content assets originated by the author, such as a company executive or product marketer.

9. Owner

The person with ultimate accountability for completion and publishing of the content. In some situations, the owner may also be the author and writer of a specific piece of content, e.g., a content marketing editor.

10. Pyramid

Content-Marketing-Pyramid

Curata uses the Content Marketing Pyramid framework pictured above to address two of content marketers’ greatest challenges:

  1. Facilitating the execution of a well planned content strategy.
  2. Optimizing the reuse and repurposing of content into multiple formats and through multiple distribution channels. Only 22% of companies have a specific process in place to ensure optimal content reuse and repurposing.

The top part of each Pyramid represents primary research, secondary research and/or thought leadership for a gated content asset such as an eBook. The remaining parts of the Pyramid are derivatives of this core content asset, consisting of reused and repurposed core content for different formats and channels.

Examples of Pyramids executed by Curata’s content marketing team include:

The high level bullets above are what Curata enters into the field “Pyramid” within its editorial calendar in Curata CMP. Attributing an individual piece of content to a specific pyramid enables you to analyze the pipeline impact of all pieces of content within that pyramid. For example, the marketing leads generated per pyramid. (To see these analytics for Curata’s content marketing process in action, feel free to schedule a demo with our content marketing experts.)

11. Persona

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Content strategy should identify and develop personas that represent audience segments to give you a better understanding of who you’re talking to when crafting communications. Key parts of each persona include:

  • Persona Name: This name is entered into the editorial calendar under the “Persona” field for each piece of content.  Examples of what Curata includes in this field include: Digital Marketing Darla; Editor Elaine; and Marketing Operations Michael.
  • Title: Typical title of this individual.
  • Background: A description of the individual, such as their role, field, or study, and other personal and/or professional background about the persona.
  • Goals: What motivates people for this persona? How is their success measured in an organization? What are their objectives?
  • Frustration and Pain Points
  • Organizational Structure: Where their role typically sits within an organization, i.e., the reporting structure.
  • Narrative: Informal descriptions or stories of the individual’s professional life. These narratives are a great way to help your content marketing team truly understand the persona, enabling them to create more relevant content.
  • Sample individuals: It’s always great to include pictures, names, and titles of real people.

Similar to a pyramid, attributing an individual piece of content to a specific persona enables you to analyze the pipeline impact of all pieces of content within that persona. You can even use this attribute to complete an audit of which content you have (or don’t have) for specific personas. Such insights are great for your regular content strategy development and content gap analysis.

12. Buying Stage

Another important part of content strategy is identifying audience buying stages. In fact, 50% of the best content marketing teams create content according to stages in the buying cycle. Work with your demand generation team to identify and understand these stages.

Creating content for a specific buyer stage helps ensure content is relevant to its intended audience and increases the conversion rate of buyers in your pipeline. Attributing an individual piece of content to a specific buying stage also enables you to complete an audit of which content you have (or lack) for specific buying stages. Such insights are extremely useful for your regular content strategy development and content gap analysis.

Buying stage examples include:

  • TOFU: Top of Funnel
  • MOFU: Middle of Funnel
  • BOFU: Bottom of Funnel

OR

  • Awareness
  • Consideration
  • Purchase
  • Retention
  • Advocacy

Not only do these editorial calendar fields help streamline your content production process, they enable better analysis of your content to determine what is and isn’t working. Finally, please do add any additional fields you may be using in the comments section below.

Looking for a calendar template already loaded with the above attributes? Download Curata’s free editorial calendar template below.

content calendar template download

Pawan Deshpande

Pawan Deshpande is the founder and CEO of Curata, a Boston-based company offering content marketing software used by thousands of marketers around the world. He spearheaded the first-ever panel at SxSW on Content Marketing in 2011, and was a 2014 Finalist for MarketingProfs B2B Marketer of the Year. Pawan was an engineer at Microsoft and Google where he was awarded patents in social networking and machine learning. He previously attended MIT where his graduate thesis won top departmental and international awards.

Pawan is also a blogger for The Huffington Post, the Content Marketing Institute, CMO.com, Forbes, Marketing Profs, and other technology and marketing publications.

  • Great post! A well crafted, content calendar is great. What’s even better is one that you will consistently use.

    • Michael Gerard

      Thanks Craig. Yup, your last comment re: a calendar that folks will “consistently use” is no doubt a key success factor.

      As another reference point, Curata research indicates that 69% of marketers used a content calendar in 2015, with this number projected to reach 91% during this year, 2016.

  • rogercparker

    Michael:
    Thank you for pulling these core essentials together in one place, and providing both links to relevant resources and a downloadable template. Amazing synergy. Thanks for also sharing a link to my “best titles” worksheet!
    Roger

  • Great post! A well crafted, content calendar is great. What’s even better is one that you will consistently use. Photoshop CS6 Free Download With Crack

  • Chris Cole

    Thank you for pulling these core essentials together in one place, and providing both links to relevant resources and a downloadable template.

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    A personal virtual assistant can help you out by keeping your content calendar updated.

  • Manisha

    Thanks for sharing all crucial ingredients required for a complete content editorial calendar. This article is of great help to new content developer.

    • Frederik Declercq

      Indeed supernice!

  • Noha Basiouny

    Thank you, Michael for this article. It’s easy, applicable, and so important. I couldn’t find such crucial information in the other places I checked before stopping by this website.

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